Guidelines for Presenting at CHC 2022 Conference

IMPORTANT: To ensure the proper execution of this onsite ONLY conference, please pay special attention to the instructions below. If you have any questions or difficulties following the guidelines, please contact the CHC 2022 Secretariat (chc2022@conferium.com) who will be happy to help.

 

HOW WILL THE CONFERENCE WORK?

The conference will take place in Gatineau (Ottawa) at the Hilton Lac-Leamy. The virtual mode was cancelled because there were not enough registrations.

All presentations, Invited and Oral presentations, will be presented at the Hilton Lac-Leamy. Speakers will be present for their entire session to answer questions and participate in any discussions with attendees.

Poster presentations will occur in person at the Hilton Lac-Leamy as scheduled in the conference program. The authors will also have the option to present during the lightning session on Wednesday, June 8, 2022 from 16:05 - 17:00 pm.

A chairperson will moderate each session. The session’s chairperson will then select questions from people in the attendees, depending on the time allocated for the discussion, and the presenter will be able to answer verbally during the session.

 

PREPARING YOUR PRESENTATION 


Oral presentations

All contributed presentations will be 15 minutes total, including 3 minutes for questions.

We recommend that presentations be in a WIDESCREEN format as it is the optimized format, but other options will be accepted. To take full advantage of the widescreen format, we recommend that you build or convert your presentation to 16:9. We recommend using Microsoft Office PowerPoint for your presentation. 

 

Speaker Ready Room (Registration Desk)

All speakers are required to check-in at the Speaker Ready Room (Special Desk in the Registration Area) to upload their presentation at least 1 hour before the start of their session. The Speaker Ready Room will be open from June 6 to 9, and the staff will be available to answer your questions and help you upload your presentation from your USB memory stick.
 
If your presentation includes video files, further to uploading it at the Speaker Ready Room, please use a health or lunch break at least 30 minutes before the start of your session to go to the session room where your lecture will take place to make sure that it will run smoothly on the conference computers.

 

Important Note for Macintosh Users

In order to use MAC presentations on a PC compatible computer, please note that you need to prepare it according to the instructions below, before bringing it to the Speaker Ready Room:

  1. Use a common font, such as Arial, Times New Roman, Verdana, etc. (special fonts might be changed to a default font on a PowerPoint based PC)
  2. Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC)
  3. Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC)
  4. You may use your own Macintosh laptop computer as a back-up. In such a case, please make sure to provide a Mini DisplayPort to VGA Adapter (Dongle). Please visit the
  5. Speaker Ready Room to check your presentation and advise the staff of your intent to use your own laptop.
  6. Please arrive at the session room at least 30 minutes prior to the start of your session to plug in your laptop and check your presentation on the projection system.

If you have any questions or comments, please do not hesitate to contact us.

 

Poster Presentation 

The CHC 2022 conference poster sessions will be held in the Exhibition Hall. 
Poster sessions provide an opportunity for informal, interactive presentations and discussions. 

Each presenting author will receive a schedule and a poster code by e-mail. Each author will have access to 1/2 side of a poster board, and each will have a useable area measuring 40" (102 cm) high and 36" (91 cm) wide. Poster materials should not extend outside the assigned area. A label indicating your number will be placed on the top of your board space.

Allocate the top of the poster for the title and authors as stated on the submitted abstract. Simple "Introduction" and "Conclusion" sections are helpful. When feasible, use graphs for depicting qualitative relationships and tables for precise numerical values. Technical equipment will be available for the mounting of posters. 

Presenters are required to be at their posters during the scheduled session.

Presenters are responsible for the setting up and the removal of their posters according to the schedule:
Setup: Tuesday, June 7 between 8 am and 2 pm.
Removal: Thursday, June 9, from 1 pm after the lunch break to 3 pm.

Posters not removed by that time will be discarded. The CHC 2022 Conference cannot accept liability for lost or damaged posters.